Data Protection Policy – Applications

INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) attaches great importance to the protection and confidentiality of privacy, and more specifically of personal data (hereinafter "Personal Data"). INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) is therefore committed to implementing the necessary technical and organizational measures to protect your Personal Data.

In this context, this Applicant Privacy Policy will allow you to understand, concisely and clearly, what Personal Data we collect about you, what we do with it, and how you can manage your Personal Data within the scope of your application.

1. What type of Personal Data does INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) collect about you?

As part of your application and during the recruitment process, INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) primarily collects and processes the following categories of Personal Data about you in a fair and transparent manner:

1. Identification data: surname, first name, postal address, email address, phone number, etc.
2. Data relating to your education and professional situation: educational background, diplomas, profession, professional experience, curriculum vitae, cover letter, etc.

INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) undertakes to collect and use only Personal Data that is adequate, relevant, and limited to what is necessary regarding the purposes for which it is processed.

INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) does not process Personal Data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, nor does it process genetic data, biometric data for the purpose of uniquely identifying a natural person, or data concerning health, a natural person's sex life or sexual orientation.

2. How does INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) use your Personal Data?

As part of its personnel management processing, whether implemented using internal tools or outsourced to service providers, INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) uses your Personal Data for the specific and determined purposes of recruitment and processing your application.

This processing is based on INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL)'s legitimate interest in recruiting employees as well as on your consent, which you may withdraw at any time.

Furthermore, if the user company activates this option, your personal data may be processed by an artificial intelligence tool to generate a summary of your profile intended to facilitate the reading of your application. This processing does not involve any automated decision-making and complies with the requirements of the GDPR and the AI Act.

3. How long does INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) keep your Personal Data?

Your Personal Data is kept for the time necessary to process your application and for up to two years thereafter if you have not objected to its retention. INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) may also keep your Personal Data for a longer legal duration only when it uses your Personal Data to comply with its legal obligations and/or to respond to requests from public and government authorities.

4. How can you manage the collection and use of your Personal Data?

You may at any time access your Personal Data, rectify it, delete it, request its limitation, or exercise your right to the portability of your Personal Data, by sending a letter and providing proof of your identity to: Altagile – Data Protection – 1 Route de Chevigny, 21800 Sennecey-lès-Dijon, France. You may also contact our Data Protection Officer at the following address: dpo@altagile.fr. However, Personal Data that INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) needs for the purpose for which it was collected, necessary for the establishment, exercise, or defense of legal claims, may not be deleted.

You also have the right to object at any time, for reasons relating to your particular situation, to the processing of your Personal Data whose legal basis is the legitimate interest pursued by INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL).

By contacting the Data Protection Officer, you may also define directives relating to the fate of your Personal Data after your death. In the event of a complaint to which INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) has not given you a satisfactory response, you may contact the Commission Nationale de l'Informatique et des Libertés (CNIL) in charge of compliance with Personal Data obligations.

5. How does INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) ensure the security of your Personal Data?

INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) implements appropriate technical and organizational measures as well as necessary actions to protect your Personal Data. Your Personal Data is processed electronically and/or manually and in any event, in such a way that its security, protection, and confidentiality are ensured regarding its level of sensitivity, via administrative, technical, and physical measures to prevent loss, destruction, theft, unauthorized use, disclosure, or modification that could compromise its confidentiality or integrity. INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL) ensures that the tools used to process your Personal Data ensure an optimal level of protection for your Personal Data.

6. Who can have access to your Personal Data?

Your Personal Data is processed by the human resources department and managers of the company to which you have applied, the company INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL), and possibly by partners and/or recruitment agencies providing services or assistance and advice to INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL).

7. How can AI be used in the processing of your Data?

Your data transmitted via the Softy platform may, subject to the activation of the feature by INSTITUT MAX VON LAUE - PAUL LANGEVIN (ILL), be processed by an artificial intelligence tool for the purpose of generating a profile summary intended to facilitate the reading and understanding of the relevance of applications (see Annex 1 T&Cs).

Last update date: 05.12.2025